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Publishing in Sciences - Technology - Medicine (S.T.M.): All around the text

version anglaise

The title

—A highly decisive element for the catchphrase of your text :
  • neither too short nor too long
  • highly significant and searchable by search engines in an intuitive and direct way
  • no gross abbreviations except for standard units of measurement :
    • in the title the developed form of an expression will be followed by its acronym or abbreviation in parentheses
    • abbreviations and acronyms will be kept alone afterwards in the body of the text


Graphics, images, tables, figures, multimedia

  • Recommendations to the Authors are very precise as regards technical details on their insertion and their appearance, including for the legends
  • The figure being often isolated a posteriori in the form of a slide for a presentation of the Slideshow type, it must be very clear
  • In case of taking an illustrative item from another document, the authorization of its authors and publishers must be acquired and specified with mention of the source.
  • This authorization is obviously not required if this item is definitely in the public domain.

Units of measurement

  • Use the metric system, degrees Celsius, quantify the blood pressure in mm of mercury ...
  • If exorbitant units of measurement from the International System are used, mention as much as possible the alternative in parentheses

The abstract


Is essential for:
  • it is the basis, with the title, for the harvesting of search engines
  • actually it is often the only portion of the article read by the community
  • it allows to judge at first sight the value of the article and to decide to read further or not
  • carefully written, every word being well weighed for engines:
    • you can add keywords, which are important for search engines and that will inform the potential reader very quickly. Warning theses keywords must be sharp or highly significant acronyms.
    • avoid in keywords empty shells such as "method" "analysis", "process", "preparation"... for it might pollute the search
    • Optional: an Author Summary, second abstract written in a style that is accessible to those familiar with the discipline in general but not related to the specialty




  • Mention some reviews, useful to referencing the state of the art.
  • Priority to research articles.
  • Avoid long lists. Focus on memorable items.
  • Avoid mentioning abstracts as bibliographic references.
  • Do not mention "in press" or "forthcoming" articles unless you have:
    • Authorization of their authors
    • verification of their "accepted" status
  • Avoid quoting "personal communication" (e.g. e-mail) unless absolutely necessary. If applicable, the interlocutor and the date will be clearly mentioned between (), to guard against any possible dispute in this matter.
  • Scrupulously respect the style of referencing imposed by the editors
  • Take advantage of the possibilities offered by specialized software such as Zotero

Use of illustrations

  • Two possibilities depending on editorial requirements and format (HTML or PDF):
    • The ordering of the figures must follow very closely the scrolling of the text in which they are embedded
    • The figures are grouped in a dedicated space and are referenced by notes
  • The figure should help to avoid text. The text must never fully translate the content of a figure into words
  • Legend writing is crucial
  • If a table is too dense, replace with a graph as much as possible.
  • The topology of an article is crucial: think in terms of space saving and meaning of visual items without redundancy with text
  • Graphs, tables, images, figures, are often (with abstract) the only items captured by the researcher in a hurry.


Standard titles

—Some publishers may require a common title:
  • it is repeated at the head or foot of each page
  • approx. 40 characters max. standard
  • extract significant expressions from the title
  • the publisher sometimes does it himself

Conflicts of interest

  • Research can lead to conflicts of interest between laboratories or towards industrialists
  • Even if this is not the case, a paragraph should mention it
  • Examples:
    Conflict of Interest: The authors declare that they have no conflict of interest.
    Competing interests: The author has declared that no competing interests exist.


  • Datasets are most often digital data on which the publication is based
  • In their untreated state, they are almost always free of rights (check on a case-by-case basis) and appear in the appendix.
  • Their publication may be subject to payment (see below CIRAD Guide / Datasets)
  • Slideshows and videos are also included in the appendix
  • The publisher's guidelines for multimedia (resolution, pixels, format etc.) are very strict

Research data

Stony Brook University Libraries